Protect your rental from day one.
Document everything.
A secure vault to document your rental condition — whether it's a 12-month lease or a weekend Airbnb. Organise photos and key dates before disputes arise.
Free to explore. Pay only when you need official exports or extended retention.
Why this matters
Independent research indicates that around one in four renters report not receiving their full deposit back after a tenancy.*
The most common reasons are disagreements about property condition, missing or unclear records, and timing issues around notice and handover.
These situations are evidence-based and deadline-driven. Clear records, accurate timestamps, and preserved files can make a material difference.
RentVault helps tenants keep rental documents, photos, and key dates organised with system-generated timestamps and locked records that preserve what was recorded at the time.
Never miss a deadline
Organise all rental documents
Your rental, organised
Evidence and deadlines in one secure place.
Most rental tools are built for landlords or general contract management. RentVault is designed specifically for tenants to organise records, evidence, and deadlines throughout a rental.
Contract clarity
Upload your lease to see key dates and notice periods. Translate terms to your language if needed.
Photo evidence
Document the property condition at move-in and before handover. Photos are stored with timestamps.
Issues log
Log damage or problems as they happen with photos and timestamps. Build a timeline of evidence.
Deadline alerts
Get reminded about contract renewal, termination dates, and other key deadlines.
How it works
Four steps to keep your rental organised.
Add your lease
Upload your rental contract to view a summary of dates and terms.
Record condition
Add room-by-room photos when you move in and again before you leave.
Set alerts
Get notified before critical dates.
Export if needed
Download a PDF with your photos and timeline if you need to share them.
Evidence you can use
RentVault helps you document the entire tenant journey with timestamps and locked records, from signing the lease to getting your deposit back.
System timestamps
Every photo and document is recorded with the exact date and time. You can't fake when it was taken.
Tamper-proof records
Once evidence is sealed, it cannot be edited or deleted. Records stay exactly as uploaded.
Sealed evidence
Lock your check-in and handover. Once sealed, evidence can't be edited or deleted.
Guides for tenants
Moving soon? Learn what evidence you need and how to collect it properly.
Built for tenants
Especially useful when renting abroad or in a second language.
Renting abroad
Translate contracts and understand local rules
First rental
Know what to document and when
Busy schedule
Get deadline reminders so nothing slips
Airbnb & vacation stays
Document arrival and departure for disputes
Simple pricing
One-time payment. No subscriptions. Choose based on your rental type.
Vacation rentals
€5.99Short stay · 30 daysSecurity at a glance
Your data is protected using industry-standard practices.
Common questions
Everything you need to know before getting started.
RentVault creates timestamped, immutable records that can support your case in deposit disputes. While we don't provide legal advice, organised evidence with clear timestamps is typically more persuasive than unorganised phone photos. Many disputes are resolved before reaching formal proceedings when clear documentation exists.
Yes! RentVault works for short stays too. Document property condition at arrival and departure with timestamped photos. If a host makes a false damage claim, you'll have evidence to dispute it on Airbnb, Booking.com, or any platform.
Your data is stored securely and encrypted. You control it completely — you can download or delete your records at any time. We don't share your data with landlords, agencies, or third parties. Evidence is retained for 12 months by default, with options to extend.
Yes. While it's ideal to start at move-in, you can begin documenting at any point. Log current property condition, upload your contract, and start tracking important dates. Any evidence is better than no evidence.
Phone photos can be edited, backdated, or dismissed in disputes. RentVault creates system-generated timestamps that cannot be altered. Once you seal your evidence, it becomes tamper-proof — the record shows exactly when photos were taken and uploaded.
No. RentVault is private by design. Your landlord, agency, or anyone else cannot access your vault. You choose what to share and when — typically only if you need to present evidence in a dispute.
Ready to get organised?
Start for free. Pay only when you need official exports or extended retention.